Event Planning Checklist

A successful event is one well planned.

*Our articles may include affiliate links which means we may earn a small commission should you decide to make a purchase through them. Thanks for visiting and thanks for your support!

Whether you're planning a backyard barbecue, a formal dinner, or a community festival, having the right supplies on hand can make all the difference. Here's a checklist to get you rolling:

🛠️ Essentials for Any Event

• Seating: Chairs, benches, or lounge areas depending on the vibe

• Tables: For food, drinks, activities, or gifts

• Serving supplies: Plates, napkins, utensils, cups, and serving trays

• Trash and recycling bins: With extra liners for a quick swap-out

• 
  

🍽️ Food & Beverage Needs

• Coolers and ice: To keep drinks and perishables cold

• Food warmers or chafing dishes: If you're serving hot dishes

• Condiments and seasonings: Salt, pepper, sauces, etc.

• Alcohol license or permits (if serving and required in your area)

• 
  

🎉 Decor and Atmosphere

• Lighting: String lights, candles, lanterns, or spotlights

• Theming supplies: Banners, centerpieces, tablecloths, etc.

• Music setup: Speakers, playlist, or even a DJ booth

• Photo area: Props and backdrop for fun memories

 Extras You’ll Be Glad You Thought Of

• First-aid kit: Just in case

• Extension cords & power strips

• Signage: For directions, menus, or schedules

Behind-the-Scenes Supplies

• Check-in table: For guest lists or name tags

• Event schedule: Printed or digital, so everything stays on track

• Walkie-talkies or messaging app: For staying in sync with your team